The Bristol View HOA Board met on August 18, 2009 at the home of Warren Knapp with  Warren, Gloria Wilner, Marilyn Steane, Fred Weber, Bert Stanley and Bill Tomlinson in attendance.

Minutes of the previous meeting were reviewed and approved as written.

On a discussion of options, it was agreed by the Board to get a legal opinion as to the best way to communicate to residents the various rules and regulations of the Association given that we need to deal with both the original documents and the changes that have been implemented since those original documents.

 

Bill Tomlinson reviewed the status of the current accounts receivables.

 

Fred Weber reported that other than a few concerns that are being addressed, residents are generally happy with the landscaping services being provided this year.  Residents also reported their satisfaction with the new mailboxes and mailbox stands recently installed. The Board thanked Fred Weber for his supervision of this project.

 

Driveway repairs and the repaving of lower Spruce Ridge have been completed.  The Board acknowledged the problem of trying to balance the need of the residents to get in and out of their homes without walking up and down the steep slope of Spruce Ridge versus the need to try to stay off the new pavement for several days. We are told by the contractor that the depressions caused by residents driving over the pavement before it was completely settled will disappear over time. 

 

The Board approved the repair of the driveway and eyebrow drainage problems at 3 and 5 Bristol View Drive.

 

The Board confirmed its decision on the new replacement exterior lamps. The information on the new standard exterior lamp options has been placed on the website athttps://www.bristolview.org/lamps.shtml.

 

On a discussion of the fences in Phase I, it was noted that the Town of Perinton is drafting a new fence code and the Board agreed that, since there is no urgent need to do anything this year, to suspend thinking about what, if anything, to do about the fences until that code is published and available for our review. 

 

The process for the Annual Meeting and election of officers will be the same as last year with the exception that Bill Tomlinson was asked to include a copy of the minutes of last year's annual meeting in the communication package to be sent to residents.  The terms of 2 Board members, Bert Stanley and Fred Weber, are up this year.

 

Bill Tomlinson will work with Casa Larga to select a date for the annual meeting. The desired date is to be between September 14 and September 30th.

 

Bill also noted that he has negotiated a new 5-year contract for trash pickup at essentially the current rate for 3 more years with the option in the last years of the contract to increase the rate by no more than 2.5% in each of those years. The Board approved that new contract.

Submitted by:

Bert Stanley
Secretary