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Bristol View Home Owners Association Minutes 24 August, 2004
Present: Gary Aron, President gary_m_aron@bausch.com John Flowers, VP/Chrmn Architecture johnaflowers@netscape.net Bert Stanley, VP/Landscape bert@berstan.com Gerry Severynse, Treasurer severynse@frontiernet.net Warren Glaser, Secretary wglaser1@rochester.rr.com Bill Tomlinson, Property Manager bill@northcoastcorp.com Pat Fasano, Property Maintenance pfasano@rochester.rr.com
View Prior Minutes Back to Current Minutes Guests: Pat Geraci; Gloria Wilner
Meeting started at 7:05 PM
Minutes of July 13, 2004 approved
Members who attend Board meetings are given an opportunity to ask questions and make comments at the beginning of the meeting. For the remainder of the regular meeting, members may attend and listen but not participate in the meeting. At the end of each meeting, the Board will go into Executive Session at which time members are asked to leave. Examples of topics discussed in Executive Session: review of members accounts (receivables), litigation issues, personnel issues.
Minutes of the Board meetings are to be posted on the Bristol View web page. Draft agendas for the next Board meeting will also be posted. Members may contact Gary Aron or Bill Tomlinson to suggest additional agenda items.
Gerry reviewed Board meeting procedures, minutes, agenda, action lists, web page postings/expense.
Meeting process principles according to TQM (Total Quality Management) procedures distributed at meeting.
Review of Declaration and By-laws:
Web page postings by Bert Stanley cost $50/session assuming the use of Word documents. Board should review minutes before posting.
A compilation of Board decisions was submitted citing dates, document source, and resulting board policy. Gerry will prepare a final version of the compilation for the next meeting.
An unresolved issue was how to deal with automobiles in excess of garage capacity parked in driveways or on the street. Bert Stanley will compose a letter addressing this problem to be reviewed by the Board.
Bill Tomlinson will draft agenda for seven Board meetings per year and the Annual Meeting of Members (one of the Board meetings to be the same night as the Annual Meeting). The drafts will include repeat items and serve as a “road map” to determine completion or resolution of agenda items.
Bill and Gerry submitted three C/MM [Reserve] projections through year 2015. Each projection was discussed and the consensus was that an increase in monthly assessment was preferable to special assessments. Special assessments should be limited to pay unforeseen and unplanned events.
The issues of fence replacement in Phase 1 and mail box replacement were addressed by John Flowers. John and Bert will survey Phase 1 homeowners for sentiment regarding removing fences altogether, fence replacement, or landscaping in lieu of fences. John will get an estimate re: mailbox repair or replacement. If under $1,000.00, John can decide best way to handle this problem.
John identified road cracking on Spruce Ridge which will need repair before the snow falls. He will investigate cost for “slurry” sealing.
Bill noted four garage doors in “bad shape” and in need of painting; he will call homeowners and notify them of our concern prior to sending any letters.
Bert submitted BVHOA landscaping action list for 2004.
The next board meeting will be held on Wednesday October 13 at Bert Stanley’s home at 7:00 pm
Meeting adjourned at 9:40 PM.
Respectfully submitted
Warren Glaser, Secretary
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