Bristol View Homeowners Association Board Meeting Minutes, November, 2011

Bristol View Homeowners Association (BV HOA)
Minutes of the Board Meeting on 16 November, 2011

The November meeting of the Bristol View Homeowners Association (BV HOA) Board was held November 16th at the home of Marilyn Steane with Warren Knapp, Gloria Wilner, Marilyn Steane, Fred Weber, Bert Stanley and Bill Tomlinson in attendance.

Minutes of the previous meeting were reviewed and approved as written.

Finances
2011 finances were reviewed. Due to large expenditures to repair deteriorating stone walls, Reserves expenses were over budget. The outlook for the full year, 2011 is that we will end the year about $3,000 – $4,000 over budget for that reason.

The draft budget for 2012 was reviewed in detail and approved. The monthly rate will increase to $220.00/month per home due to contractual increases plus our continued commitment to increase the Reserves contribution by $5.00 plus the rate of inflation to avoid, if at all possible, any future need for Special Assessments. In the 2012 monthly assessment, $171.86 will cover Operations while $48.14 will be contributed to the Reserves fund.

Architecture
All community lamp posts have been re-painted to resolve rusting problems and as a preventative to further rusting.

Discussions continued concerning the appropriate action to be taken regarding the aging fences in Phase I. No final decision is expected until the Spring after we’ve had a chance to communicate with residents who currently have fences in place.

Landscaping
A discussion was held on options for plantings around the refurbished Bristol View Drive entrance sign. Fred also reviewed a number of stone walls in the community which, while still OK now, may very likely require repair expenditures in the future. Fred also reiterated the importance of residents getting their gutters cleaned before Winter as gutter water overflows are a major reason for the washouts which weaken and eventually cause the collapse of stone walls.

A sinkhole seems to have reappeared in front of 62 Woodcliff Terrace. A previous sinkhole in about the same area was repaired a few years ago. Bill Tomlinson will investigate.

Next Meeting
Since various members of the Board will be out of town during winter months, the next meeting of the Board has been tentatively scheduled for April 11, 2012 at the home of Gloria Wilner.

Respectfully submitted,
Bert Stanley, Secretary